1,200+ employees managed monthly — zero labour fines in 5 years, inspection-ready

People services (HR outsourcing) in Spain encompasses the full employment lifecycle administration for companies: payroll preparation, Social Security registrations and deregistrations via the Sistema RED, monthly contribution filings through Siltra, employment contract drafting under the applicable collective agreement, dismissal settlement calculations, and maintenance of mandatory employment records including working-time registers (required under Royal Decree-Law 8/2019) and equality plans (mandatory for companies with 50 or more employees under Royal Decree 901/2020). Labour inspection activity (ITSS) has significantly increased since 2020, with sanctions per infringement ranging from EUR 626 to EUR 6,250 for violations of working-time register, equality plan, and temporary contract rules.

Our people services team acts as an extension of your HR department. We make sure every employee receives an accurate, timely payslip while your company stays in full compliance with employment and social security obligations.

The hidden cost of HR non-compliance for growing companies

HR management in a company of 10 to 100 employees accumulates more technical complexity than it appears: different contract types and working-time arrangements, multiple collective agreements if the company operates across sectors, sick leave, maternity, and paternity management with mutual insurer coordination, mandatory working-time register since 2019, mandatory harassment protocols and pay gap register, and continuous updates for minimum wage increases and collective agreement salary reviews. An administrator without specialist employment law training commits errors that compound: incorrect IRPF withholding calculations that generate an incorrect Modelo 190, sick leave certificates submitted late to the mutual insurer, or working-time registers not maintained — which in a labour inspection generate sanctions of between EUR 626 and EUR 6,250 per infringement.

Payroll and employment compliance is an area where small errors accumulate into significant regulatory exposure. Contracts that do not align with the applicable collective agreement, working-time registers that are incomplete or non-existent, social security deregistrations filed late, or equality plans required by law but not implemented — each is a manageable problem individually, but together they create a vulnerability that becomes costly during a labour inspection, a dismissal dispute, or an employment law audit.

Our people services methodology

We manage the complete employment lifecycle: contract drafting and registration, monthly payroll calculation and payslip issuance, social security filings via SILTRA, sick leave and incapacity management with mutual insurers, and termination settlement calculation. We apply the applicable collective agreements by sector, category, and geography, and update the system automatically when wage reviews or regulatory changes take effect. We maintain working-time registers, prepare and register equality plans, and keep risk prevention documentation current — so the company passes any labour inspection without preparation.

The equality plan obligation applies to all companies with 50 or more employees under Royal Decree 901/2020. Labour inspection (ITSS) has significantly increased inspection activity on equality plans, working-time registers, and temporary contract compliance since 2020. Our team manages that process from start to finish, including the diagnosis, negotiation with the legal workforce representatives, and registration with the competent labour authority.

For companies with international hiring needs, we coordinate with our immigration team to manage work permit applications in parallel with the employment onboarding process. For more specialised payroll management with expatriates, split payroll, and Beckham Law, our payroll services cover that additional layer of complexity.

What our people services include

The service covers monthly payroll calculation applying the collective agreement and individualised IRPF withholdings, TGSS registrations and deregistrations via Sistema RED, monthly TC1/TC2 social security submission via Siltra, Modelo 111 monthly and Modelo 190 annual with the AEAT, employment contracts adapted to each modality, dismissal settlement and indemnification calculations, employee portal for digital payslip signature and leave management, flexible remuneration and employee benefits plans, and for companies with the obligation, preparation and registration of the equality plan and harassment protocol.

Real results in people management

Zero labour compliance fines in five years of service across our entire active client base. The reduction in time the management or administrative team spends on HR management is 80 to 100% from the first month. For a company of 20 employees, this is equivalent to between 12 and 20 hours per month recovered for higher-value activities. Labour inspections our clients have faced in the past five years have all concluded without infringement notices. And the employee portal reduces HR queries on payslips and withholdings by more than 70%.

Frequently asked questions about HR and people services

For growing companies developing compensation structures to attract senior talent, we design salary bands, flexible remuneration plans, and share option schemes that are tax-efficient for both employer and employee. When a company reaches 50 employees, the equality plan obligation becomes mandatory and non-compliance generates significant sanctions. Our team manages the full process, coordinating with workforce representatives to ensure the plan meets both legal requirements and the company’s culture. For companies that also want to manage working conditions and dismissal disputes, our employment law service provides the legal expertise that complements the HR administration service.