Outsource the operations that slow your growth

BMC is the comprehensive business management and advisory firm that Spanish SMEs need to operate with rigour, without distractions and with reliable financial information at all times. We take care of accounting, payroll, corporate compliance and financial strategy so that your leadership team can dedicate all its energy to growing the business. With offices in Madrid, Málaga, Murcia, Marbella and Las Palmas de Gran Canaria, we serve over 300 companies across Spain and in international operations.

Our approach combines advanced technology with personal attention. We are not just another vendor: we act as an extension of your team, with the same level of engagement and commitment as an in-house department, but with the flexibility and specialist expertise of a top-tier firm. From startups needing financial structure from day one to multi-entity groups spanning multiple jurisdictions, we tailor our business services to the complexity and pace of each organisation.

Finance and accounting

The foundation of any well-managed business is accurate, up-to-date accounting. Our outsourced accounting service delivers the monthly close by the 15th with a verified 99.8% accuracy rate. Quarterly and annual year-end closings are prepared with full traceability to facilitate the relationship with external auditors and investors.

When your company needs a higher level of financial oversight, the outsourced CFO takes on budget planning, KPI monitoring and management of relationships with investors and lenders — without the cost of a full-time finance director. Our outsourced CFO vs in-house comparison helps you decide the right model based on your company’s size and lifecycle.

Periodic tax filing covers the complete calendar of declarations — VAT, withholdings, Corporate Income Tax — with amounts communicated in advance to eliminate cashflow surprises each quarter.

HR and payroll

People administration is one of the most critical processes in any company and one of the most exposed to regulatory penalties. Our outsourced payroll team processes over 800 payslips per month across multiple collective agreements, with the bank transfer file guaranteed before the 27th of each month and zero errors over three years of service.

For broader HR management — contracts, social security registrations, incident management, employee portal and equality plans — people services covers the complete employment lifecycle from hire to termination, with over 1,200 employees currently managed in our active client base.

Compliance and corporate structure

Regulatory compliance cannot be reactive. Our corporate secretarial and entity management services keep official books, board minutes and Companies Registry filings current at all times. The mandatory whistleblower channel obligation for companies with 50+ employees is one of the critical compliance points we manage in coordination with the legal team.

For multi-entity groups, regulatory outsourcing consolidates legal, tax and labour compliance under a single coordinated provider. Our enterprise risk management, third-party risk and business continuity services complete the protection perimeter against operational and regulatory contingencies.

Digital and operational efficiency

Digital transformation of business operations is no longer optional. Electronic invoicing will be mandatory on a phased basis for all companies — see our guide to everything you need to know about electronic invoicing in Spain to plan adoption without last-minute pressure.

Process automation eliminates repetitive tasks in accounting, payroll and invoicing, reducing errors and freeing up management time. And Kit Digital allows companies of up to 250 employees to fund the digitalisation of their administrative management with European grants.

Grants and public subsidies

We identify and process grants and public subsidies applicable to your company — regional, national and European programmes including NextGenerationEU. Our updated grants guide 2025 for SMEs covers the highest-impact funding opportunities for Spanish businesses. The service encompasses identification, application preparation, documentary justification and follow-up through to payment.

Company incorporation and internationalisation

• Startup Package: Company formation, tax ID (NIF) obtainment, registration with Tax and Social Security authorities, bank account opening and initial accounting setup. See what a startup pack in Spain needs.
• VAT fiscal representation for non-residents: Mandatory for foreign companies with taxable operations in Spain without a local entity.
• Disaster recovery: Business continuity plans, strategic backup and activity resumption after operational or cyber incidents.

Relevant case studies

• Outsourced CFO for SaaS growth company: financial model that closed a Series B round with terms negotiated in the company’s favour.
• Foreign subsidiary formation: operational establishment of an international group in Spain in 6 weeks.
• Fintech startup formation: including licensing and regulatory liaison with the Banco de España.
• Tech international expansion: simultaneous establishment of entities in three European jurisdictions.
• Payroll migration for international company: 400 employees migrated without errors or delays.
• CSRD readiness for energy group: first sustainability report with limited assurance.

When to outsource business management

Many SMEs consider outsourcing only after problems have accumulated: AEAT notices, payroll errors, accounting backlogs or labour penalties. The right decision is to act early. Outsourcing makes sense in four situations:

1. When the cost of an in-house department exceeds that of a specialist external service (typically from 5–10 employees onwards).
2. When regulatory complexity has exceeded the current admin team’s capacity — particularly following regulatory changes such as mandatory electronic invoicing, the whistleblower channel requirement or equality plan obligations.
3. When the company is in rapid growth and needs to scale without adding administrative headcount.
4. When a corporate transaction — due diligence, financing round, merger or acquisition — demands high-quality financial information on very tight timescales.

In all these cases, outsourcing to BMC is not an additional cost: it is the most efficient way to maintain compliance, reduce risk and free the leadership team to focus on what truly matters.

Results that speak for themselves

Over 300 companies rely on BMC for their integrated operational management. Over the last three years, the rate of AEAT queries arising from discrepancies between accounting records and tax filings is zero across our active client base. Zero labour-compliance penalties in five years. 100% of declarations filed on time. And the time leadership teams spend resolving administrative and regulatory issues falls by over 80% from the first quarter of service.

If you are considering whether outsourcing is the right decision for your company, our teams in Madrid, Málaga, Murcia, Marbella and Las Palmas are available for a no-commitment initial assessment.

The Spanish accounting framework: PGC and its implications

Financial accounting in Spain is governed by the General Accounting Plan (Plan General de Contabilidad, PGC), approved by Royal Decree 1514/2007 for general companies and Royal Decree 1515/2007 for SMEs. The PGC follows IFRS principles adapted to the Spanish national context, with differences in the treatment of certain assets, provisions, and financial instruments that require specific expertise for companies transitioning from other accounting frameworks.

Companies established in Spain are required to file annual accounts (cuentas anuales) with the Registro Mercantil within seven months of the financial year end (31 July for December year-end companies), comprising the balance sheet, profit and loss account, statement of changes in equity, cash flow statement (for non-SME entities), and notes to the financial statements. Late filing of annual accounts does not trigger immediate penalties but can generate restrictions on company activity and, in some cases, liability for directors.

The PGC for SMEs (PYMES PGC) is a simplified version applicable to companies that do not exceed two of the three size thresholds for two consecutive years: total assets EUR 4M, annual net turnover EUR 8M, and average workforce of 50 employees. The PYMES PGC allows simplified balance sheet and profit and loss formats and does not require the cash flow statement.

Payroll complexity in Spain: collective agreements and social security

Payroll administration in Spain is substantially more complex than in most other European jurisdictions, primarily due to the layered structure of collective agreements (convenios colectivos) that overlay the Workers’ Statute (ET) minimum conditions. Each sector has its own convenio colectivo, negotiated between sector employer associations and trade unions, which specifies the salary scales, working hour arrangements, overtime rates, extra payments (pagas extraordinarias), vacation entitlement, and disciplinary regime applicable to employees in that sector.

Identifying the applicable convenio for each employee — which depends on the company’s CNAE code (economic activity classification) and, in some cases, the employee’s specific role — is a technical task that requires current knowledge of the applicable agreement. Errors in collective agreement application generate not only the difference in compensation for the employee but also interest, surcharges and, in collective disputes, potential ERE (expediente de regulación de empleo) proceedings.

Our payroll team manages the collective agreement classification for all clients, tracks the annual salary table updates negotiated in each sector agreement, and coordinates with our employment law practice on the employment law implications of any specific payroll decision.

Technology platform: integrated accounting and payroll

Our operational delivery model is built on integrated technology platforms — primarily Holded and A3 — that provide real-time accounting data, digital invoice management, and payroll processing in a single environment accessible to both our team and the client. This integration eliminates the reconciliation errors that arise when accounting and payroll are managed on separate systems, and provides management with a real-time view of the company’s financial position without waiting for month-end reports.

For clients with higher reporting complexity — subsidiaries of international groups, companies preparing for audit, or businesses in data-intensive sectors — we implement the reporting architecture required and integrate with the parent company’s ERP through standard API connections or flat-file data exchange protocols.

Annual accounts: preparation, filing, and audit liaison

Spanish companies are required to prepare and file annual accounts at the Registro Mercantil by 31 July each year (seven months after year-end for December year-end entities). The annual accounts package comprises the balance sheet, profit and loss account, statement of changes in equity, cash flow statement (mandatory for entities above the PGC PYMES thresholds), and the notes to the financial statements.

The preparation of annual accounts requires reconciling the accounting records to the statutory format, making any year-end provisions and adjustments, and preparing the management report (informe de gestión) where required. For companies subject to statutory audit (those exceeding two of the three thresholds: total assets EUR 4M, turnover EUR 8M, average workforce 50 employees, for two consecutive years), we coordinate the audit process, manage the auditor’s information requests, and review the audit report before it is filed at the Registro Mercantil.

Our accounting team works with all major Spanish audit firms and has developed efficient workflows for providing the audit support documentation in the format each auditor prefers. For groups with subsidiaries in multiple countries, we coordinate the Spanish audit timeline with the group audit schedule to ensure the Spanish entity’s accounts are available for consolidation within the group reporting deadline.

Outsourced CFO: financial leadership without the full-time cost

The Outsourced CFO (Director Financiero Externo, DFE) model has become the standard approach for well-run companies in the EUR 2M to EUR 30M revenue range that need senior financial leadership without the cost and complexity of a full-time CFO hire. The Outsourced CFO provides strategic financial oversight — not just bookkeeping oversight — at a cost equivalent to approximately 20-40% of an equivalent full-time hire.

The typical Outsourced CFO engagement at BMC covers: monthly management accounts review and KPI analysis, quarterly board or investor reporting, budget preparation and variance monitoring, cash flow forecasting and treasury management, banking and lender relationship management, fundraising support (financial model preparation, investor decks, data room management), and coordination with the tax and legal advisory teams on strategic decisions with financial implications.

For companies preparing for an investment round, the Outsourced CFO service is particularly valuable in the period twelve to twenty-four months before the raise. The quality of the financial model, the cleanliness of the accounts, and the credibility of the budget and forecast presented to investors are the most controllable determinants of a successful fundraise — and our Outsourced CFO practice has accompanied over thirty Series A and Series B rounds to successful closing in the last five years.

The Outsourced CFO service also provides continuity of financial management through periods of change — founder departures, rapid growth, regulatory transitions — without the disruption of a senior hire process. We transition clients to an in-house CFO once the organisation’s complexity and budget justify a full-time appointment, and we manage the search and transition process as part of the service.

Risk management and business continuity: protecting operational resilience

Companies that outsource their administrative functions to BMC benefit from built-in operational resilience — our teams, processes and systems provide continuity of compliance even during client-side disruptions (key person absence, office moves, system failures). However, we also advise clients on the formal risk management frameworks required by their size, sector and governance obligations.

Enterprise risk management (ERM) for SMEs is not a compliance exercise: it is a practical tool for identifying the events that could materially disrupt the business — loss of a key customer, regulatory change, supply chain disruption, cyber incident — and preparing proportionate responses. Our enterprise risk management and business continuity planning services deliver risk maps, crisis response protocols, and recovery plans tailored to the operational reality of each client.

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