Skip to content

Entity administration without the operational overhead

Full-service corporate entity administration that frees your leadership team from the operational burden of compliance.

The challenge

Corporate management demands constant attention to deadlines, registries, and formal obligations. Neglect can lead to penalties, registry blocks, and personal liability for directors. For groups with multiple entities, complexity grows exponentially.

Our solution

We take over the complete administration of your corporate entities: from incorporation to annual accounts filing, minutes of meetings, powers of attorney, and beneficial-ownership register management. You keep strategic control without the operational burden.

Process

How we work

1

Entity audit

We review registry status, minute books, current powers of attorney, and formal compliance across each entity.

2

Governance setup

We establish compliance calendars, decision-making protocols, and standardised procedures for general meetings and board sessions.

3

Ongoing compliance

We handle minutes of general and board meetings, book legalisation, annual accounts filing, and any required registry filings.

4

Reporting

We provide a compliance dashboard for each entity, deadline alerts, and a centralised document archive.

Entity management is a discipline that requires precision, consistency, and up-to-date regulatory knowledge. Our team ensures every entity in your group meets its formal obligations without you having to worry about deadlines or paperwork.

FAQ

Frequently asked questions

Can you incorporate a company in Spain?
Yes, we manage the entire process: choice of legal form, name reservation, articles-of-association drafting, notarial deed, and Commercial Registry filing. The full process typically takes 2 to 4 weeks.
Do you offer a registered-office service?
Yes, we provide a registered office at our premises with mail and notification handling. This is especially useful for holding companies, foreign subsidiaries, and companies in the incorporation phase.
What does the board secretary service include?
It includes convening meetings, drafting minutes, safekeeping official books, issuing certifications, and advising the board on regulatory compliance and corporate governance.
Do you handle annual accounts filing?
Yes, we prepare the formulation of annual accounts, the notes to the financial statements, the management report where required, and file them with the Commercial Registry within the legal deadline.
What is the beneficial-ownership register?
It is the obligation to declare to the Commercial Registry the natural persons who directly or indirectly own or control more than 25% of the share capital or voting rights. We manage the initial filing and subsequent updates.
What is the difference between a branch and a subsidiary?
A branch is an extension of the parent company with no separate legal personality, whereas a subsidiary is an independent company incorporated in Spain. Each option has distinct tax, liability, and operational implications that we analyse based on your objectives.
Do you manage dormant companies?
Yes, we maintain the formal obligations of dormant entities -- annual accounts filing, nil tax returns, book legalisation -- to prevent de-listing from the Commercial Registry.
Can you manage entities across multiple jurisdictions?
Yes, we manage groups with entities in Spain, Portugal, Gibraltar, and other European countries, coordinating with local correspondents to ensure compliance in each jurisdiction.

Request a personalized consultation

Our experts are ready to analyze your situation and provide tailored solutions.

Free consultation