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A company inquired whether it could digitise employees' expense invoices via photographs to avoid storing paper copies. The DGT ruled that this is permissible provided the method guarantees the authenticity, integrity and legibility of the documents.
Cuestión planteada Necesidad de que la consultante conserve el justificante impreso en papel, que deberá ser entregado por los trabajadores a la misma, y posibles problemas en caso de justificantes que no resulten legibles y respecto de los cuales se abone al trabajador los gastos de viaje, sin solicitar la deducción de la cuota del Impuesto sobre el Valor Añadido soportada.
Los sujetos pasivos deben garantizar la autenticidad del origen, la integridad del contenido y la legibilidad de las facturas, ya sea en papel o formato electrónico. Es posible conservar facturas inicialmente en papel por medios electrónicos si el método garantiza dichos requisitos. Se puede prescindir de los originales en papel mediante la digitalización certificada o cualquier otro medio que cumpla con las garantías de seguridad y acceso para la Administración.
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