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A company enquired whether it is valid to receive and store supplier invoices in PDF format via email without a digital signature. The Directorate-General for Tax (DGT) ruled that this is possible, provided that the authenticity of the source, the integrity of the content, and legibility are ensured through management controls that allow for a reliable audit trail.
Cuestión planteada Validez del sistema de recepción y conservación de las facturas electrónicas de sus proveedores en la medida que los archivos en formato PDF que no van firmados digitalmente.
La autenticidad y la integridad de la factura electrónica pueden garantizarse por cualquier medio de prueba admitido en Derecho, incluyendo los controles de gestión usuales de la actividad empresarial. Si el sujeto pasivo puede asegurar la seguridad y conexión entre la factura y la operación mediante sus propios controles de auditoría, el sistema cumple los requisitos reglamentarios. La validación previa ante la AEAT es potestativa y no condiciona la validez del sistema si se cumplen los requisitos de integridad y autenticidad.
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