Companies in Aragon can now register collective agreements and equality plans electronically

The Ministry of Labor and Social Economy and the Government of Aragon have signed a formal agreement to enable the electronic functioning of the registry and deposit of collective agreements, collective labor agreements, and equality plans, as well as the deposit of statutes for trade unions and business organizations, and the registry of temporary employment agencies (ETTs). This resolution, published in the BOE (BOE-A-2026-21851), establishes the technical and administrative framework for digitalizing these essential labor procedures within the Aragonese territory.

What changes

The primary change introduced by this agreement is the full digitalization of labor administrative procedures that previously required physical interaction or specific manual processes. According to the Annex (Exponente 2), the agreement enables the electronic functioning of several key registries:

• Collective Agreements and Equality Plans: The registration and deposit of Collective Agreements (Convenio Colectivo) in Spain and equality plans can now be completed entirely through digital applications.
• Organizational Statutes: Trade unions and business organizations are now empowered to deposit their statutes electronically.
• Temporary Employment Agencies (ETTs): The registry for ETTs operating in Aragon is now integrated into the electronic system.

Furthermore, the agreement establishes a technical structure for data management. The Ministry will designate an administrator for each central database, and the Aragonese authorities will manage users within their scope of action (Cláusula Sexta). To ensure the system operates correctly, a Monitoring Commission consisting of six members will be established to evaluate the databases and propose technical improvements (Cláusula Décima.1).

Context

This agreement is part of a broader national movement toward the digitalization of public administration, in compliance with Law 39/2015, which guarantees the right of citizens and legal entities to interact electronically with Public Administrations. It specifically addresses the competencies granted to the Government of Aragon under its Statute of Autonomy (Article 77.2.a), which assigns executive competence in labor and labor relations matters to the regional administration.

The framework for these registries is governed by several key regulations, including Royal Decree 713/2010 regarding the registry and deposit of collective agreements and equality plans, and Royal Decree 416/2015 regarding the deposit of statutes. By signing this agreement, the Ministry of Labor and Social Economy and the Government of Aragon are aligning regional execution with national digital standards, ensuring that the information regarding labor agreements and ETTs is centralized, complete, and accessible through shared computer applications.

Who is affected and how

The impact of this resolution is specific to entities with economic or organizational activity within the Autonomous Community of Aragon.

Large Companies and SMEs

Any company operating in Aragon that is subject to the mandatory deposit of equality plans or the negotiation of Collective Agreements (Convenio Colectivo) in Spain will benefit from this change. The main advantage is the elimination of the need for physical travel to administrative offices, reducing administrative burdens and accelerating the legal validity of these documents through electronic filing (Anexo, Exponente 2).

Trade Unions and Business Organizations

Labor unions and employer associations must now utilize the electronic platforms for the deposit of their statutes. This ensures that their legal standing and organizational rules are registered in a centralized, digital format that is easily verifiable by the administration and relevant stakeholders.

Temporary Employment Agencies (ETTs)

ETTs that intend to operate or are already registered in Aragon can now manage their registration through the electronic system. This streamlines the entry into the market and the maintenance of their legal status within the region (Anexo, Exponente 2).

Public Administration and Labor Authorities

The regional labor authorities in Aragon will take on a more active role in managing users and overseeing the local application of the registry, acting as administrators for the central databases provided by the Ministry.

What to do and when

This regulation is an administrative agreement that establishes the technical means for digital interaction; it does not impose new immediate deadlines or sanctions on private companies. However, for entities that currently have pending filings or upcoming obligations (such as the renewal of an equality plan or the signing of a new collective agreement), the following actions are recommended:

• Transition to Digital Channels: Companies and organizations should prepare their digital certificates and electronic signatures to utilize the new electronic applications for all future filings in Aragon.
• Verify Registry Status: Organizations should ensure their current statutes or agreements are correctly reflected in the new digital databases once the transition is fully operational.
• Monitor Technical Updates: Since a Monitoring Commission has been created to evaluate the system (Cláusula Décima.1), users should stay informed about any technical changes or improvements to the software applications.

For specific guidance on how to implement these digital filings within your company's current labor strategy, we recommend consulting with the relevant specialist area at BMC.